Frequently Asked Questions

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General Questions

  • Please see the available dates information here.

  • This is our private residence and we kindly request that all tours are by appointment only. You can request a tour here.

  • Prior to booking a date, we hope you are able to come out in person to visit the farm. You can request an in-person or a Facetime tour (if you live out of the area) on our request a tour page. A tour isnot required prior to booking a date, however the booking fee is non-refundable, so you want to make sure this is the place for you prior to booking. Dates are not held and reserved on a first come first requested basis.

  • To reserve your date at Red Barn Farms a non-refundable booking fee of $1000 is required with the signed contract. At 6 month’s prior to your event, your second payment of $2000 is due and your $1MM event liability insurance. At 1 month prior to your event, your remaining balance is due.  Invoices will be provided for you to pay via cash, check or online credit/debit card. If you book your wedding within 9 months of your date, you will be charged $1000 booking fee and the remaining payments will be split into 2 payments with the final payment due 2 months prior to your event.  Each payment is non-refundable.

  • We accept cash, check or echeck provided ExpressPayment service.

    If you prefer to pay with credit or debit card, the transaction service fees will be passed on to you, approximately 3% of the amount.

  • We can fit 200 guests including the bridal party, a dance floor, DJ and dessert station inside the barn. If you decide to dance under the stars in front of the bar, we can fit 240 inside our barn.

    If you have a larger wedding, additional seating is available outside on the concrete patio or grass courtyard adjacent to the barn.

  • Because we only host one event per day, our fee structure remains the same whether you hold your ceremony, reception, or both onsite.

  • Our barn offers a built in rain contingency plan. If the weather is iffy, you’ll be able to make a decision as late as hour to your ceremony time. For an indoor ceremony, guests sit at their tables with a few tables moved to create a beautiful aisle. Your outdoor ceremony decor is moved inside to provide the backdrop for your vows. We assist you with making this decision and setup adjustments.

    Our covered lean-to can keep the buffet line, bar, and pub tables covered in incremental weather.

  • 3 miles South is www.gonewestrv.com or Brick Loft airbnb in Uniontown WA.

    12 miles North is Hampton Inn, Hotel McCoy, Courtyard or Residence Inn in Pullman, WA.

    20 miles South is Hells Canyon Grand Hotel or Holiday Inn Express in Lewiston, ID.

  • Our main parking lot can hold 100 vehicles. We have a secondary parking lot that can hold an additional 30 vehicles.

  • Vehicles may be left overnight at no charge but must be picked up by 11 a.m. the next day. No overnight stays are permitted in cars or RVs.

  • 4 weeks in advance, so we can finalize the final payment, number of tables and chairs you need, other layout and setup details, and get linens ordered.

  • Open house will begin later this season and will be available for booked couples to bring their family, vendors, photographers, planners onsite to prepare for your day. You can bring your decoration ideas or materials to see how they would look set up in the barn or on our tables.

    During the open houses, our team will be onsite to answer your questions and provide guidance, leaving you feeling prepared for your wedding day.

  • No, you will have exclusive access to farm on the day of your event.

  • We have a limited number of straight tables onsite that can be used for your gift table, head table, etc. Usually, we have a few extras that can be mixed in with reception seating, but the majority of your guests will be seated at round tables.

  • Our round tables are 60” and seat 8 people each. We use square 85 × 85” linens for these tables. One linen for each table is included in our pricing. You can choose the color of linen from our color options. To see our color options, check out our Resources and Tools page.

    If you would like to bring in specialty linens, you are welcome to do so, at your own cost. Our wedding pricing stays the same if you choose to bring your own linens.

  • We are dog friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by Sarah or Kay) at the ceremony and pictures.

    Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom, including cleaning up waste. Dogs can be crated in The Suites for the day if needed.

  • That is a great question! In general, we believe the average budget of a couple getting married at Red Barn Farms is between $12,000-$18,000 for all wedding expenses (venue, food, dress, DJ, photographer, etc.). We have had some creative couples with smaller guests lists host beautiful weddings in the $10,000 - $14,000 range, and we have had several lovely events here spending significantly more than the average.

    You can use our Eastern Washington Wedding budget calculator to help you figure your total budget based on a range of options that fit your style.

  • Our packages include most things you need for the venue (including tables, chairs, linens, decor, space that has backup rain plan so you don’t need to rent tents, cafe lights, indoor restrooms, kitchen and dressing rooms. For the other services, you get to select your vendors or DIY.

    In addition to the rental event fee, we require a $1m event insurance policy that includes host liquor liability. We have made this easy for you to obtain through Event Helper that is setup with the specific policy and language you need to host your wedding here. Cost is $125.

    This provides you coverage for any accidents that may happen associated with your event you are hosting, including any alcohol related accidents. This insurance also covers wedding specific challenges.

  • A 3-day package may seem like a good idea, but it’s not necessary and here are some things to think about:

    On Saturday night you have many delighted family and friends that are ready to provide extra hands to help pack up. Many hands make light work. It’s so much easier to pack up your party with a big group Saturday night, then having just a few family members come back on Sunday morning.

    Sunday should be for connecting with family one more time before they depart their ways, not having to pick up and clean up.

    Hosting a large wedding event and out of town guests takes a lot of effort. Setting up on Friday, having your rehearsal and dinner, then additional setup and celebrating on Saturday are full days. Having everything pickup on Saturday, allows you to have Sunday to process and put away all the gifts, gear, and time to visit with family before their send-offs and take a minute to enjoy the moment.

Catering Questions

  • No. You will have the freedom to choose your caterer or have family and friends provide this service. You can choose your caterer, or one of our preferred caterers that represents different price points and specialties. Taking on food yourself can be a big cost savings but also extra work, so we’ll provide you with some helpful tips to make it easier for you. Our onsite prep kitchen is available and included in the event price for you or your caterer, including ice from the ice machine, prep tables, and frig/freezer. If the kitchen is used, you’ll need to ensure someone oversees setup, service and clean-up. All bulk leftover food, BBQ remnants and cuttings must be removed at the end of the night, not placed in the Red Barn Farms garbage. In your Couple’s Manual there will be a kitchen usage and cleanup checklist to guide you through this process.

  • You can choose a DIY bar or hire a bar service through your cater. Because this is a private event hosted by you, you are not required by law to obtain a liquor license or use a certified bartender. This can save you a lot of money in your overall wedding budget.

    You will be responsible for the safety of your guests, managing alcohol consumption, ensuring no minors are served alcohol. You will need to obtain $1 million event liability insurance that includes host liquor liability through Event Helper. This insurance policy will provide you protection for any alcohol related accidents. Cans and kegs are allowed for beer, glass beer bottles are not allowed. Glass wine and champagne bottles are allowed, but boxes must be kept so the empty bottles can be returned to the boxes for easy disposal.

    You agree to uphold Washington State Liquor Control Board laws at your event, which may change after the signing of this contract.

    Red Barn Farms reserves the right to refuse service to or remove intoxicated guest from the premises.

Planning Questions

  • We suggest starting Friday weddings at 5:00 pm, Saturday weddings between 4:00 - 5:00 pm, and Sunday weddings at 3:00 pm.

  • Click here to download the suggested Red Barn Farms table layout PDF. We will reach out to you to determine your preferred layout prior to the big day!

  • You can bring your Pinterest boards to life with our flexible decorating options. You can transform the barn to fit your style with flowers, backdrops, and photobooths or keep it simple and not add much as the barn and grounds have café lights and flowers that bring natural beauty to your day.

    You’ll submit your decoration and vendor plan to Red Barn Farms four weeks before your event. We’ll review during your final walk through so we can provide you with tips on materials needed, make any adjustments needed to obtain approval of our standards and understand the help you’ll need for setup and take down.

    Nothing may be hung at higher than 14 feet, which is the height of our lower beams in the barn, this includes no draping, lights, etc. from the upper rafters or beams. If you feel you need extra time, you’ll need to submit this request with your decoration plan. If our schedule permits you may be allowed extra time at $100/hour. Extra time is not guaranteed and if it’s not available, then your decorating will need to occur within your allotted time.

    Your Couple’s Guide will have décor tips and a list of prohibited décor and tools. Prohibited items include large nails/screws over 2”, staple guns, bales of straw, sequins, confetti, loose beads or jewels, artificial flower petals, feathers, glitter décor, or burnouts.

    Finish nails under 2”, tacks, fishline, chains, are allowed and all decorations AND their hangers must be removed entirely by the end of the night. Red Barn Farms reserves the right to charge the Client for breaking this decorating policy, having to remove Clients nails, fishline, etc. or if there is presence of unapproved items at the venue.

  • For our two day Saturday packages, you or your vendors can drop supplies off between 12 - 2 p.m. on Friday and then begin decorating onsite from 4 - 6 p.m. All decor must be taken down and removed from the site at the end of your event, so we can prepare the venue for an event the next day. If you need special accommodations, please contact us.

  • Yes, candles are allowed as long as the flame is completely contained in a candle holder. Tapered candles and any type of hanging candles will not be allowed for safety reasons.

  • In a pinch, yes if one is a child, but we would not recommend it for your guests comfort.

  • In Washington, you can get a marriage license from any county and get married in any county. Red Barn Farms is located in Whitman County and you can get your wedding license at Whitman County office. They will require the following:

    Required Information

    The following must be provided to obtain your license:

    • Both parties must be present.

    • Unexpired photo ID (driver's license or passport).

    • Social security number or sign social security number exemption.

    • Current residential address for both parties and location of birth.

    • County in which the ceremony will be performed.

    • Full name of both parents, including mother's maiden name and the location of their birth.

    • Names of two witnesses who will sign documents at the ceremony.

    • Title of your officiant (judge, pastor, priest, etc.)

    • Ceremony date and time (must have the date set prior to application).

  • 3 weeks in advance, so we can finalize the number of tables and chairs you need, other layout and setup details, and get linens ordered.

  • Open house will begin later this season and will be available for booked couples to bring their family, vendors, photographers, planners onsite to prepare for your day. You can bring your decoration ideas or materials to see how they would look set up in the barn or on our tables. During the open houses, our team will be onsite to answer your questions and provide guidance, leaving you feeling prepared for your wedding day.

  • Music on Friday's/Saturday's must conclude by 10:00 p.m. to ensure that you, all of your items, and all of your vendors are off-property by 11:00 p.m. Music on Sunday's must conclude by 9:30 p.m. to be off property by 10:00 pm.

  • You will be provided a Couples Guidebook to a Successful Wedding at Red Barn Farms. This guide will walk you through the decisions you need to make, provide you with checklists and considerations to reduce stress and help you create your vision.

    You can bring questions you have to an upcoming Open House and we will be happy to answer them. We will update our website with open house dates soon.

  • This is such a great question since the definition of a wedding coordinator’s responsibilities varies greatly from person to person.

    We do not provide wedding coordination services. However, we do have a team leader onsite who stays with you throughout the duration of your big day.

    This team lead will assist with the facility, answer any questions you or your vendors have and help your day go smoothly and as stress-free as possible! They will ensure you have access to all of the Red Barn Farms amenities and understanding of the services we offer. They will monitor the trash receptacles provided and remove trash as needed throughout the event and at the end of the event. They will coordinate your cleanup crew providing clear guidance on your responsibilities and what clean-up Red Barn Farms will be providing, taking the guess-work out of the end of the night.

    Our Team Leader’s goal is to help your day go smoothly and ensure your day is as stress-free as possible! Even with all this support from our Red Barn Farms staff we still don’t consider them wedding coordinators.

    If you choose to hire a wedding planner/coordinator, we will work with and support them also.

  • We have different packages with different hours available. Please refer to your contract for the time you have access to the venue. Please plan accordingly to only be on site during those times, not earlier or later.

Setup and Day of Event Questions

  • Yes outside food and drink are permitted. Please no drinks in glass bottles, except wine and champagne.

  • You will need to identify a clean-up crew to be able to help with end of the night cleanup after you last dance and send off no later than 10:00 p.m.

    Barn: Your crew will need to pack up all personal belongings, decorations, leftover cake, food and drinks, and gifts. Your crew will also help in removing linens, taking down and stacking tables and chairs.

    The Suites; In the dressing rooms your crew will move furniture back to original locations, dispose of all garbage in garbage containers and cleanup of any food or drink spills in the dressing rooms, kitchen or bathrooms during the event.

    The Kitchen: 1 hour after dinner is over your crew will need to package and store all left-over food for removal at the end of the night. They must wash and return all utensils and kitchen supplies they used and leave the kitchen how it was found.

    A Red Barn Farms team member will be providing direction for your clean-up crew so they aren’t guessing what they are supposed to be doing. Our team will also remove all trash, sweep and mop the floors, and clean the bathrooms. 

  • Our grounds will bring so much beauty to your day, there are fewer decorations and flowers needed to make your day special.

    We have 4-acres of Instagram-ready backdrops to capture special moments throughout your day - flowers, trees, paths, fences, lavender, and wheat fields and don’t forget our gorgeous sunsets!

    Check out our farms’ options for beautiful photos here.

  • You will have the entire day on the farm and everything you need is in one place, reducing stress by not having people in multiple locations to get ready, decorating, pictures, ceremony and reception.

    The bride and bridesmaids can start your day as early as 8:00 a.m. in The Suites, the newly built dressing rooms. You’ll have ample counters, mirrors, and space for hair and make-up, snacks and drinks, and a quiet space to take the day in. The groom, groomsman, and rest of your family is welcome at 10:00 a.m..

    The Suites is your private space for the day.You can invite your wedding party and immediate family to use this space for the purpose of getting ready for the event, changing after the event, and storage of personal items and décor. This space is not available for wedding guests, unattended children, or other wedding reception activities, which should take place in the barn and grounds. The Red Barn Farm Team Lead will provide a reminder to guests if needed during the day of the event.  Each dressing room includes an ADA accessible restroom.

  • When you arrive onsite for rehearsal the tables will be set in the locations you’ve defined.

    We have up to 200 chairs for the reception and additional 200 chairs for the ceremony so your guests don’t have to move chairs in between areas and we set them up for you, at no additional cost.

    If someone is around to lend a hand, we’ll take it and get the chance to learn more about your family and friends.

  • Sparklers are allowed on grass or gravel only and need to be properly disposed of after used.

    Fireworks are not permitted on the property. Please advise Guests of this policy.

    We have a firepit and small wood fires are permitted, except in the month of August or during red flag warnings. Propane firepits are permitted year round.

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